Productivity Tips 08 Dec 2016

√ Add "Delete Table Row/Column" & "Create PDF" shortcuts to Microsoft Word-Quick Access Toolbar and share with the entire company/family & friends

√ Include: "We hope you are satisfied with my service, if you have any feedback please email my manager at [managername]@company.com."  in the first line of our email signatures in all companies.

√ Press and hold: Ctrl + Shift + T to resurrect the accidentally closed internet browser tab.

√ "Grammarly" app - Google Chrome Web Browser extension supports grammar and typo corrections in Gmail and documents. Redirect your mental energy from checking grammar into higher priority tasks such as strategic analysis.

√ Based on scientific research, we see the world based on positive associative memory. Given the success of APPLE, why don't we use similar font type akin to APPLE font type (based on multi-million dollar research) - e.g. Calibri / Helvetica Neue in docs/slides/sheets

√ Populate a template document by turning repetitive words into a unique code and use "Find & Replace" to convert the code into the desired word. E.g code: clientfirstname1 is replaced by "John".

√ Single touch on screen button to lock IPhone. Settings > Accessibility > Assistive touch > delete all icons > set 1 custom icon to 'Lock'

√ Doubled productivity by switching mouse speed to 100% max speed.

√ Google Chrome theme 'Black & White' by Adam D (kirb)

√ HP Classic Keyboard for one click: Cut, Copy or Paste.

√ Implement "SIGN HERE" stickers / "Please tick here" wording below checkboxes in PDF or as an Image file in all internal/external correspondence.

√ Office located at floor level nearest to the ground floor.

√ No Smoking Signs outside the front entrance of Office Building.

√ Highlight Text and Type Over with new Text Entry instead of pressing Delete Key.

√ Move Windows taskbar to the right-hand side so that you can view opened document names quickly (Right click on Taskbar > Properties > Taskbar Buttons > Never Combine).

√ Remove "Type" and "Size" and turn on "Preview" & "Detailed" view in Windows Explorer folder.

√ All employees contribute to Google Sheet on behaviours that represent company values. Winner rewarded weekly.

√ Use "Ticks" as bullet points next to selling points.

√ Use "Draft" email function to take quick notes

√ Highlight template in red font, as you update each area with the correct data, turn those text to black fonts. This minimises errors due to distractions in the open plan office.

√ Why not implement smiling headshot photo of self in email signature to instill a sense of ownership in everyone?

√ Wish Management and Employee Salaries are structured 20% - Individual Performance, 20% Manager Appraisal, 20% Peer Appraisal, 20% - Subordinate Appraisal, 20% - Company Performance - Communicate the breakdown factors that resulted in his/her Salary Increase or Stagnation to the manager or employee during his/her Performance Appraisal or Now.

√ Why doesn't your management and employee reply/notify via email to task assigner that they have completed the task request assigned to them?

√ Label your sent email in the Sent box of your email program as 'Follow-up' to take ownership & control of deliverables that might be ignored or forgotten by the recipient.

√ Insert unique selling points of your company into your email signature and in footer of internal & external correspondence.

√ Hide Desktop Icons and set Desktop background as black. Primarily use Windows Explorer in List View to declutter from Icon View

√ Eliminate purchasing physical calculators by training staff to use inbuilt Computer Calculator Software.

√ Use LinkedIn profile to create immediate value for readers

√ Use checklists for repetitive tasks.

√ Eliminate "Hi" from "Hi XYZ" when sending internal emails.

√ Gmail Multiple Inboxes feature to prioritise emails

√ Watch videos for company training purposes at 1.25 speed.

√ Start Emails with a positive note to include benefits to the recipient, solution and reason for action (problem)

√ These tips may not be product or services that create $1 million dollar profits to one company but create $1 profits each to more than a billion people in the world.

√ Set Computer calendar as two weeks view

√ Tag emails without client names by forwarding email with added client first and last name to yourself = easy search later using client's names

√ Seldom used stationary e.g. 1 x Scissor in the drawer located in central part of office reduced stationary expenses by >70%. Instead of buying 50 scissors for 50 staff, have one scissor for the lifespan of the company existence.

√ Share with the team via email: Internet Browser > Settings > On Start-Up > Continue where you left off. So when you close the browser, it will reopen the tabs on it

√ Eliminate Management Overheads, Outsource Team and Back Office Staff by firing all of them and just earn referral fees from the respective accounting, banks and insurers.

√ Read ebook from Amazon on Office Kaizen 1 & 2.

√ Save $110 a year by unsubscribing from Microsoft Office and using Google docs and sheets for work & home.

√ Save paper by printing 2 / 4 doc pages on 1 A4 paper

√ Sick of waiting 30 mins and watching 4 full trams/buses/trains pass you during peak hours? Take the Public Transport in the opposite direction for a few stops > Cross the street/platform and board a non-crowded Transport.

√ Afraid of transferring money to the wrong bank account? Transfer a small amount to the recipient bank account no. Once you have confirmed that the deposit is successful > Transfer the large full same to the recipient where her bank account no. is now saved in your online banking address book.

√ Provide single phonetic sound of your name for takeaway coffee/tea instead of your full name to save time

√ Isn't it difficult to locate which tabs is for which website you have opened when you have 10+ tabs open? In Chrome Browser: Press "Shift + Esc" to bring up Chrome Task Manager for a view of your Chrome Tabs in List view. Double-Click on any of the items in the list in Task Manager to navigate to your tab.

√ Company Wide Default Print Settings for Microsoft Office and Other Programs to Print Both Sides translates cost savings into your salary increase.

√ Centralised Google Contacts containing email addresses and phone numbers of all stakeholders accessible by all Team Members.

√ Gmail prompts you if you try to send an email with keyword "attached" but you forgot to attach your file.

√ Hide Desktop Icons and set Desktop background as black. Primarily use Windows Explorer in List View to declutter from Icon View

√ Eliminate purchasing physical calculators by training staff to use inbuilt Computer Calculator Software.

√ Use LinkedIn profile to create immediate value for readers

√ Use checklists for repetitive tasks.

√ Eliminate "Hi" from "Hi XYZ" when sending internal emails.

√ Gmail Multiple Inboxes feature to prioritise emails

√ Watch videos for company training purposes at 1.25 speed.

√ Start Emails with a positive note to include benefits to the recipient, solution and reason for action (problem)

√ These tips may not be product or services that create $1 million dollar profits to one company but create $1 profits each to more than a billion people in the world.

√ Set Computer calendar as two weeks view

√ Tag emails without client names by forwarding email with added client first and last name to yourself = easy search later using client's names

√ Seldom used stationary e.g. 1 x Scissor in the drawer located in central part of office reduced stationary expenses by >70%. Instead of buying 50 scissors for 50 staff, have one scissor for the lifespan of the company existence.

√ Share with the team via email: Internet Browser > Settings > On Start-Up > Continue where you left off. So when you close the browser, it will reopen the tabs on it

√ Eliminate Management Overheads, Outsource Team and Back Office Staff by firing all of them and just earn referral fees from the respective accounting, banks and insurers.

√ Read ebook from Amazon on Office Kaizen 1 & 2.

√ Save $110 a year by unsubscribing from Microsoft Office and using Google docs and sheets for work & home.

√ Save paper by printing 2 / 4 doc pages on 1 A4 paper

√ Sick of waiting 30 mins and watching 4 full trams/buses/trains pass you during peak hours? Take the Public Transport in the opposite direction for a few stops > Cross the street/platform and board a non-crowded Transport.

√ Afraid of transferring money to the wrong bank account? Transfer a small amount to the recipient bank account no. Once you have confirmed that the deposit is successful > Transfer the large full same to the recipient where her bank account no. is now saved in your online banking address book.

√ Provide single phonetic sound of your name for takeaway coffee/tea instead of your full name to save time

√ Isn't it difficult to locate which tabs is for which website you have opened when you have 10+ tabs open? In Chrome Browser: Press "Shift + Esc" to bring up Chrome Task Manager for a view of your Chrome Tabs in List view. Double-Click on any of the items in the list in Task Manager to navigate to your tab.

√ Company Wide Default Print Settings for Microsoft Office and Other Programs to Print Both Sides translates cost savings into your salary increase.

√ Centralised Google Contacts containing email addresses and phone numbers of all stakeholders accessible by all Team Members.

√ Gmail prompts you if you try to send an email with keyword "attached" but you forgot to attach your file.

√ Archive all emails that do not require any action from you. This will eliminate grey boundaries and clutter from your Gmail leaving everything in your Gmail that requires you to act upon.

√ Quickly locate client's email by searching Gmail using the client's email address rather than the first and last name of the client.

√ Send an email to yourself akin to setting it as a task / to-do and label it.

√ Move your most frequently used Chrome Browser Tab to the left-hand side of the browser window for efficiency.

√ Suggested to Insurers to revamp website interface for advisors to DIY download client's correspondence & Income Protection tax statements which improve productivity; cut costs to translate to management's bonus.

√ Feature in the Insurance Adviser Self - Service Centre to select Advisor code > download Income Protection Tax Statements > Select Financial Year > click the download button. This will allow the advisor to download all the PDF tax statements in a zip file from Insurer's website. (The IP Tax Statements will be named with Policy no., Client First and Last Name, Financial Year and Document Name) Optional: Advisor could have an optional feature to download the IP FY16 figures in an Excel sheet with relevant details. Additionally, the insurer IT backend proactively send an email to the advisor to notify them that the IP tax statements are ready for DIY download.

√ Identified AdvisorLogic's Design flaw in Data Import Function thus bringing productivity and profits to their current and future user base.

√ Revamped AdvisorLogic so that upon loading the web page, the user can immediately type the client name to bring up its profile without clicking anything.

√ Recommended ClearView Life to provide Weekly Suspense Reports to Advisers Nationwide.

√ Suggested to Clearview Life to implement financial underwriting requirements and forms attachments in their online quoting system.

√ Eliminate filling in Super Research Forms & uploading to the database (2 steps) by instead entering data directly into AdvisorLogic (1 step).

1 comment:

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